Revised Company Uniform Policy, Official Notice

Bondemala Investment-SMC Limited
Effective Date: 1 October 2026
Reference: HR/POL/2026/04.2

Bondemala Investment-SMC Limited is committed to maintaining transparency, integrity and professionalism across all areas of our operations.

As part of our continuous improvement and commitment to fair workplace practices, Management has revised the Company Uniform Policy. The revised policy takes effect on 1 October 2026.

Why the Uniform Policy Has Been Revised

Previously, corporate uniforms, branded T-shirts and casual wear were provided entirely at the Company’s expense and remained Company property, requiring employees to return them upon leaving the organisation.

In practice, returned uniforms cannot reasonably be re-issued to other employees due to hygiene, sizing, condition and branding considerations. This has resulted in unnecessary wastage and recurring replacement costs.

The revised policy is intended to create a fairer and more sustainable arrangement while giving employees ownership of the uniforms issued to them.

New Policy, Clause 4.2: Company Uniforms and Branded Wear

1. Provision of Uniforms

The Company shall continue to provide eligible employees with approved corporate uniforms, branded T-shirts and other authorised casual wear.

2. Cost Transparency

Before any uniform is issued, the employee shall be informed in writing of the total cost of the uniform set.

3. Ownership Through Installment Payments

The cost of the uniform shall be recovered through three equal, interest-free monthly installments during the employee’s probation period.

Any deduction shall only be made with the employee’s free and voluntary written consent, in accordance with applicable employment laws and Company procedures.

4. Full Employee Ownership

Once all three installments have been completed, full ownership of the uniform shall transfer to the employee.

The uniform will thereafter be considered the employee’s personal property.

5. Uniforms Upon Exit or Retirement

An employee who has fully completed payment for the uniform may retain it upon resignation, retirement or completion of service with the Company.

6. Protection of the Bondemala Brand

Company uniforms contain the official Bondemala Investment-SMC Limited name and logo, which form part of the Company’s corporate identity and intellectual property.

Employees leaving the Company shall therefore be required to sign a Uniform Image Protection Undertaking confirming that branded uniforms will not be used in a manner that misrepresents, damages or unlawfully associates the individual with the Company after their employment has ended.

What This Means for Employees

New Employees Joining From 1 October 2026

New employees will be required to sign the Uniform Issue & Ownership Agreement, Form 1, before receiving their uniform.

The cost, payment arrangement and ownership terms will be clearly communicated before issuance.

Existing Employees Who Joined Before 1 October 2026

Existing employees will be given 30 days from the effective date to regularise their current uniform status.

Employees may choose to:

• Return the existing Company-owned uniform, or
• Sign the Uniform Issue & Ownership Agreement to take ownership in accordance with the revised policy.

Employees Leaving the Company

As part of the normal clearance process, exiting employees will be required to sign the Uniform Image Protection Undertaking, Form 3.

Once the applicable clearance requirements have been completed, the employee’s normal exit and final dues processes will proceed in accordance with Company policy and applicable law.

Building a More Responsible and Professional Workplace

This revision is intended to reduce unnecessary wastage, promote employee ownership and responsibility, while continuing to protect the professional image and reputation that we have built together as Team Bondemala.

Employees who require further clarification, copies of the revised Uniform Policy, or the applicable forms may contact the Human Resources Office.

Approved by:
Office of the CEO
Bondemala Investment-SMC Limited

For inquiries:
Email: hr@bondemalainvestment.com
Tel: +256 783 188 549